Gmail

Gmail is Google's email service.

Connecting Gmail to Monstock will allow you to easily send by e-mail all documents generated by Monstock: quotes, purchase orders, preparation, delivery or invoices.

The connector between Monstock and Gmail offers a seamless and intelligent solution for automating information exchanges between operational management and email communication. By connecting Monstock, a supply chain management platform, to Gmail, a leading professional email tool, this integration helps to improve collaboration, traceability and data reliability.

With this connector, users can automate the creation, updating, and deletion of products, customers, and equipment directly from Gmail. Key information exchanged via email, such as product creation requests, supplier updates, or activity notifications, can be captured and integrated into Monstock, eliminating the need for double entry. This two-way synchronisation ensures that data in both systems remains consistent and up to date at all times.

Stock activities and supplier updates are also taken into account: an email received or sent via Gmail can trigger an automatic update in Monstock. Similarly, any items (products, customers or equipment) deleted in Monstock are reflected in the files or tracking linked to Gmail, ensuring complete harmonisation of the information flow.

Operationally, this integration represents a considerable time saving. Users no longer need to switch between tools to track requests or update their data. Processes are centralised, manual data entry is reduced, and the risk of error is eliminated. This promotes greater responsiveness and rigorous monitoring of internal and external exchanges.

Strategically, the Monstock–Gmail connector enhances the visibility and traceability of operations. Every interaction becomes a lever for efficiency: data from email communications directly feeds into supply chain management, providing a unified and accurate view of activities.

In summary, the Monstock–Gmail connector transforms email into an integrated collaborative tool, capable of automatically interacting with operational processes, improving productivity, and enhancing the reliability of company data.

The integration diagram between Monstock and Gmail illustrates two-way communication that automates the exchange of information between the two platforms. These flows cover the complete management of products, customers, suppliers, and stock activities, ensuring continuous and reliable synchronisation.

Flow from Monstock to Gmail

From Monstock, several types of data are automatically sent to Gmail:

• Creation of products, customers, and equipment: when a new item is created in Monstock, a notification or automated message can be generated in Gmail, ensuring immediate communication with stakeholders.
• Stock activities: incoming, outgoing or adjustment movements can trigger the automatic sending of follow-up or validation emails.
• Updated products and suppliers: changes made in Monstock (product information, supplier contact details, etc.) are reflected in the corresponding Gmail exchanges or follow-ups.
• Deletion of products, customers, and equipment: any deletion in Monstock can be automatically notified via email or deleted from connected files, ensuring data consistency.

Gmail feed to Monstock

Conversely, Gmail can also transmit data to Monstock:

• Creation of products, customers, and equipment: from an email, a request can automatically trigger the creation of a new record in Monstock.
• Stock activities: information entered or received by e-mail (e.g. a delivery report or stock alert) can be integrated directly into Monstock.
• Product and supplier updates: Data extracted from an email can be used to automatically update information in Monstock.
• Deleting items: changes in Gmail (such as deleting a follow-up or contact) may be reflected in Monstock.

Synchronisation and automation

Data flows between Monstock and Gmail are automated and continuous, with no manual intervention required. Each time information is created, updated or deleted, it triggers an action in the connected system. The synchronisation frequency can be adjusted according to the company's needs, ensuring optimal responsiveness.

This integration transforms Gmail into a true information hub for Monstock, allowing users to centralise communication and operational management. By combining the two tools, businesses benefit from a more connected, responsive and collaborative supply chain, supported by the smooth and instantaneous flow of data.